Choosing a Meeting Chair

The chair conducts the meeting and controls participation during the meeting. The chair can grant and remove permission to present.

Depending on what your system administrator makes available to you, anyone with permission to present can:

• Draw on the whiteboard.
• Share a screen.
• Control a shared screen.
• Transmit computer audio and video.
• Upload files and show them to participants.
• Start breakout sessions from the Participant List.

When you create a meeting, you are the chair by default. You can choose another participant to be the chair.

To choose a chair other than yourself for the meeting:

1. Make sure that you are logged in to Sametime.
2. For the Chair field, click Change on the People tab of the New Meeting page in the Meeting Center.
3. If necessary, select a Directory in the Directory drop-down box. For example, you might want to make sure that your company's Directory appears in the box.

   Note If there is only one choice in the Directory drop-down box, your organization only has one Directory available. See your system administrator for more information.

4. To search for a name, enter the name in the "Search for person or group" field. You must enter an individual person (not a group name) in this field; there can only be one chair for a meeting. Enter a last name in the field, or enter a last name followed by a first name.
5. Click Search.
6. Select the appropriate name in the box.
7. Click OK. The name of the meeting chair appears in the chair field on the Essentials tab, replacing the previous name.

See also:

• Essentials: Providing Basic Meeting Information
• Creating a Scheduled Meeting
• Editing a Scheduled Meeting