Sending a File

You can immediately send a file to another meeting participant. For example, if Maria and Etienne are discussing a document during a meeting, Maria can select Etienne's name in the Participant list and send the document to him. You must send one file at a time, and you must send the file to one person at a time. File transfers are automatically encrypted to secure your information.

Tip To protect yourself from computer viruses that might be spread through file transfers, use current anti-virus software. Make sure that the software's real-time protection settings are enabled and set to scan all files.

You can transfer a file to anyone in:

• The participants list of a meeting.
• Chat. You can send files to one or more chat partners.

Note You cannot send a file to external users.

To send a file:

1. Do one of the following:
   • Chat: If you are chatting with only one other person, choose Actions - Send File. If you are chatting with two or more people, select a name from the participants list and choose Actions - Send File, or right-click the selected name and choose Send File from the shortcut menu.
   • Breakout or Scheduled Meeting: Select a name from the participants list and choose Actions - Send File. You can also select a name, right-click, and choose Send File from the shortcut menu.
2. The Send File dialog box appears. Type the full path and name of the file, or click Browse to select the file. You can send only one file at a time.

   Note Your system administrator determines the maximum file size allowed for file transfers. This size limit appears beneath the "File to send" field.

3. (Optional) Type a description of the file.
4. Click Send.
5. The File Transfer Status dialog box appears:
   • If the recipient accepts the file transfer, a status bar tracks the transfer process. You can select the check box to automatically close the dialog box once the transfer is complete.
   • If the recipient declines the transfer, a message appears on your screen.
6. Click Close if you did not select the check box to automatically close the dialog box in step 5.

Tip You can stop a file transfer that is in progress by clicking Cancel Transfer. For example, you might want to cancel a file transfer that is taking too long.

Accepting a File Transfer

When other people send files to you, a Receive File dialog box appears on your screen. Follow these steps to accept the file transfer:

1. The default location for transferred files is the C:\Program Files\Lotus\Lotus Sametime Client\Transferred files directory. If you want to save the file in a different folder, click Browse and select a different location. You can change the name of the file by typing a new name in the "File name" field. Click Save.
2. Click Accept.
3. The File Transfer Status dialog box appears. If you want to close this dialog box automatically after the transfer is complete, select the appropriate check box.
4. If you do not automatically close the dialog box in step 3, you can do either of the following once the transfer is complete:
   • Click Open File to open the file.
   • Click Close Window to close the dialog box without opening the file.

Tip You can stop a file transfer that is in progress by clicking Cancel Transfer. For example, you might want to cancel a file transfer that is taking too long.

Declining or Cancelling a File Transfer

To decline a file transfer, click Decline when the Receive File dialog box appears. The person who sent the file receives a message indicating that you declined the file transfer.

To cancel a file transfer that is already in progress, click Cancel at any time. For example, you might want to cancel a file transfer that is taking too long.

See also:

• Participating in a Meeting
• Presenting Information in a Meeting
• Adding Files
• Adding a File During a Meeting